TERMS AND CONDITIONS
Please read our booking terms and conditions (“the Terms”) carefully before making your booking. By proceeding to make a booking with us using our online booking service, you are confirming that you have read the Terms and agree to be bound by them.
Pilates classes and other fitness and exercise classes are supplied by Dmitri Tkatchev, affiliated trainers and Epoch Fitness are subject to the following express Terms.
In these Terms, “we”/”us”/”our” means Dmitri Tkatchev, and “you”/”your”/”yours” means you, the customer.
These Terms together with our booking confirmation (which may be oral or written) constitute the contract (“the Contract”) between us for the supply of services to you. The Contract shall not be varied in any way whatsoever unless agreed in advance in writing between the parties.
BOOKING AND PAYMENT
Our online booking facility works by allowing you to book classes on the date and time you select. Class availability changes dynamically as and when bookings are made or cancelled by clients.
It is your responsibility to ensure that you have made your booking and payment correctly.
Should you choose to book and pay by telephone, the price of the class you select will be the same as that displayed online.
METHOD OF PAYMENT/BOOKING PROCEDURE!
You can pay for your class or classes by credit or debit card. In order to make a payment you will first have to add your payment details to your profile. Once you purchase your chosen pack of sessions you will be able to select the time and the date of the class you wish to attend. You will be sent an email to confirm your booking and a reminder the day before your class.
Please note that the price paid by you for your class or classes is non-refundable unless you cancel your booking 12 hours or more before the time and date of the class. All prices are final and credits are non-refundable. However you may transfer your credits to friends.
In the event that you do not attend the class or classes you have booked, and you do not notify us 12 hours or more before such class or classes of your non-attendance, you shall not be entitled to a refund.
MAKING A CHANGE TO YOUR BOOKINGS
You may change the date and time of your booking at any time without charge, so long as you do so 12 hours or more before the date and time of the class you have booked.
To change a booking, please do so online. If you are unable to do this please email us.
Changes are subject to availability of classes, and we cannot guarantee availability at any time, particularly if a change is made at short notice.
If at the last minute you can not make your booked class but are able to attend a later or an earlier slot on the same day you can book that slot and your unused session will be refunded providing:
1. The space is available
2. You manually cancel your current session.
3. You email to notify us of your class change.
CANCELLING YOUR BOOKINGS.
You may cancel your booking at any time without charge so long as you do so 12 hours or more before the date and time of the class you have booked.
To cancel a booking, please go to our booking platform, put in your username and password and follow the instructions.
CANCELLATIONS AND REFUNDS
You are responsible for checking the details of your booking at each stage of the booking and payment process. Alternatively, or if you are unsure as to what to do, please e-mail us at “info at epochfitness.co.uk” and we will be happy to advise you further.
We regret that refunds are not given after a month from the date of the purchase of the credits.
IF WE CANCEL YOUR BOOKING
In the event that we cancel a class or classes that you have booked, we will contact you by e-mail. Your credit will be placed back onto your account and you will be able to book the next available slot.
CLIENTS WITH SPECIAL NEEDS
If you have special needs, we ask that you advise us of your requirements by sending us an email on info at epochfitness.co.uk before you make a booking online. You can help us ensure we will be able to meet your needs by contacting us at least 48 hours in advance of the date and time of the first class you wish to book.
It is your sole responsibility to check with your doctor or medical practitioner about your suitability for our classes and to obtain his/her written consent where necessary. While we take every care to ensure safe practise, there are inherent risks in any exercise programme and we accept no liability whatsoever for any injury or illness you incur through taking our classes (except as a result of our negligence) or by your failure to notify us of any existing health problems or special needs.
ARRIVING ON TIME
Please ensure you arrive on time for your class. Particularly for your first sessions. If you are late, the trainer may not let you in and you will forfeit your credit. If you are more than 15 minutes late, we are not allowed to let you in by law (Health & Safety).
If you are aged 16 or under, you are unable to attend Epoch Fitness Dynamic Pilates classes.
YOUR INTRODUCTORY CLASSES
Any new customer or any individual wishing to try Epoch Fitness Dynamic Pilates for the first time, is entitled to an introductory offer of 2 classes for £20.
WHAT TO BRING TO YOUR FIRST CLASS
We ask that you bring photo ID to your first class (e.g. driving licence or passport) to confirm from our records that you have not attended a class before. In that way, we can also check that you have signed up correctly on-line and we have any necessary contact details to keep in touch.
We recommend that you wear comfortable gymwear or loose fitting clothes for your class. We recommend taking the class barefoot or in sports socks. Footwear is only permitted in the front of the studio area and changing room area but not in the reformer part of the studio. There are changing facilities, a shower cubicle and free towels for customers in our studio.
WATER AND TOWELS
We ask our clients to bring a bottle of water and a small towel. Limited amount of these is available to the clients so we ask you to bring your own.
A binding contract is not formed until we accept your offer to make a booking for a class or block of classes. An offer will be deemed to have been accepted by us once you are in receipt of a booking confirmation from us.
Prices are subject to change at any time by us before we accept your booking.
All classes are offered by us subject to availability.
Notwithstanding the foregoing, in the event of a genuine website error or inaccuracy, we reserve the right to cancel all confirmed class bookings. In the event or such cancellation our only liability to you shall be to refund the price paid by you for your class booking, or to transfer you to a class at an alternative date and time, whichever you prefer.
The management reserves the right to refuse entry.
We shall not be liable to you or deemed to be in breach of these Terms by reason of any delay in performing or any failure to perform any of our obligations in relation to these Terms, if the delay or failure was due to any cause beyond our reasonable control, including, but not limited to, Acts of God, explosion, flood, tempest, fire or accident, war or threat of war, riot, sabotage, insurrection, civil disturbance, restrictions, regulations, by-laws, prohibitions or measures of any kind on the part of any government, parliamentary, or local authority, strikes, lockouts or other industrial action or trade disputes (whether involving our employees or those of any third party), I.T. viruses, difficulties in obtaining raw materials, labour, fuel, parts or machinery, power failure or breakdown in machinery.
No delay or failure by either party to exercise any of its powers, rights or remedies under these Terms will operate as a waiver of them, nor will any single or partial exercise of any such powers, rights or remedies preclude any other or further exercise of them. Any waiver to be effective must be in writing.
If any part of these Terms is found by a court of competent jurisdiction or other competent authority to be invalid, unlawful or unenforceable then such part will be severed from these Terms, the remainder of which will continue to be valid and enforceable to the fullest extent permitted by law.
These Terms together with our order confirmation constitute the entire agreement between the parties and shall have effect to the exclusion of any other memorandum, agreement, or understanding of any kind, whether oral or written, between the parties hereto and touching and concerning their subject matter.
GOVERNING LAW AND JURISDICTION
These Terms shall be governed by and construed in accordance with English law and the parties hereby agree to submit to the exclusive jurisdiction of the English courts.